The "Rules" feature is in the "Home" tab. This out-of-office message will be sent for any email senders (outside or inside the organization), so the message you choose should cover any sender including coworkers, customers or vendors. We'll cover more rule features in chapter 13, but this section focuses on one rule option that sends a message each time you receive a message. Creating an Out-of-Office Message for Other Email ServicesĪlthough there isn't a native feature in Outlook for out-of-office messages using other email services than Exchange, you can use Outlook's "Rules" feature to create them. Interested in learning more? Why not take an online Outlook 2019 course?Īfter this template is created, you can now set up an out-of-office message rule. You can create an OFT file for any message template, which will save you time when you must send the same message frequently to different recipients. Remember the location of where you save the template file, because you'll need this file when you set up your out-of-message rule. Choose "Outlook Template (*.oft)" option and type a name for your template such as "Out of Office." At the bottom of this dialog box is the "Save as type" dropdown. Click "Save As" in the left panel, and a new dialog box opens. In the window that opens, type your message as if you're just typing a new email message for a recipient.Ĭlick the "File" tab, and you open the "Account Information" page. An Outlook template is just a saved file from Outlook. Creating a Templateīefore you can use an out-of-office message with Outlook rules, you must create a template. Click "OK" and your out-of-office message is set. Notice that you can specify a message for people within the organization, and then you can set a different message for emails received from outside of your organization. In the first window displayed, click "Send Automatic Replies." Specify a date and time for the messages to start being sent, and then a date and time for them to stop. If you have Exchange configured for an account, you'll find an "Automatic Replies" button that lets you configure an out-of-office message.Ĭlick the button and a configuration window displays. This is because configurations are set on the server, but you can still send an out-of-office message. If you're using an employer email account, then you might not be able to change settings for the Exchange server account. If you have an Exchange server configured, then this dropdown would show "Exchange" below your email address. In the image above, you can see that the account type is IMAP/SMTP because a Gmail email server has been configured with Outlook. You can find out if you have an Exchange account by clicking the "File" tab and then clicking "Info" in the left side panel. If you're an employee at an office that hosts its own email server and the organization uses Microsoft software, you might have an Exchange server as your email service.
You can set up an Exchange server if you use Microsoft services such as Azure. Microsoft Exchange is an email server application available in network environments that use mainly the Microsoft operating system.
We'll set up a non-Exchange message in the next section, but this section covers Exchange users. Native out-of-office messages using Outlook are only available to Microsoft Exchange users, but you can work with a non-Exchange account using rules. Outlook has a feature that lets you set these messages, which will be sent each time you receive a message in your inbox. The alternative is to create an out-of-office message that lets people know you're away. Email never sleeps, so when you come back you could come back to dozens of senders angry that you never responded. You can't always be at your computer all day and night, and sometimes you leave for days either for vacation or because you're sick.
0 kommentar(er)
